Manage Information Exchange During Construction

3m 16s

In this ARE 5.0 Construction and Evaluation Exam Prep course you will learn about the topics covered in the ARE 5.0 CE exam division. A complete and comprehensive curriculum, this course will touch on each of the NCARB objectives for the ARE 5.0 Construction and Evaluation Exam.

Instructor Mike Newman will discuss issues related to bidding and negotiation processes, support of the construction process, and evaluation of completed projects.

When you are done with this course, you will have a thorough understanding of the content covered in the ARE 5.0 Construction and Evaluation Exam including construction contract execution, construction support services, payment request processing, and project closeout. 

When managing information exchange during construction, you would need to do the following: review established procedures, align protocols with the contracts, and monitor the process as it's happening. When reviewing the established procedures, you'll want to start by reading the contract. Here, you will find the procedures required by the specific type of documentation and what the time period should be for the response. You should also be aware of your own offer's procedures and any client standards. You will need to ensure that the team is familiar with the established procedures.

You also need to consider previous communication protocols with stakeholders. For example, was communication handled by email or some other electronic format? The owner or contractor may have requested a specific communication protocol, such as Bluebeam or Newforma. Once you have reviewed the established procedures, you will need to align these protocols with your contractual obligations. Look at how communications are currently being handled.

How do they compare to the procedures established in the contract? It is important to verify that the procedures are appropriate for the project. For example, information requests may need to be handled with a specific software system to expedite the exchange process. Discuss any misaligned procedures with the project stakeholders and make sure that all parties agree with the established communication protocols going forward. You need to verify that the entire team has access to and knows how to use the hardware or software being implemented to share information.

You need to document any communication changes that were agreed upon and distribute these changes to all stakeholders. Be sure to verify if the contract needs to be amended based on these established procedures. After communication protocols have been established and coordinated with the stakeholders, you can now proceed with actually exchanging information and monitoring the exchange process.

For your first few exchanges, and these could be RFIs, change orders, or other forms of communication, you need to monitor the information exchange process and confirm that everyone is on the same page. You should regularly check for any discrepancies, such as stakeholders not following protocols or not meeting required timelines. If any discrepancies are found, you need to discuss the resolution with any stakeholder involved and confirm they will properly follow the established protocols.

Improperly managing information exchange during construction can result in: misdirection due to poor or inconsistent communication, inefficiencies in the workflow, or doing things twice which we all detest, time and cost increase due to people following different procedures, or increased liability associated with time and costs above what's stated in the contract. So to recap, when managing information exchange during construction, you will need to do the following: review established procedures, align protocols with the contracts, and monitor the process as it's happening.

Log in to access files

From the course:
ARE 5.0 Construction & Evaluation Exam Prep 2020

Duration: 1h 35m

Author: [email protected]